Oil & Gas Invoices
Are ComplexProcessing Them
Shouldn't Be.

Kivo reads the invoice and its supporting documents, such as field tickets and rate agreements. It checks rates, quantities and charges against them and against your rules, then proposes GL coding and AFE allocations. Invoices that pass go forward; anything that doesn't is routed to the right person with the evidence attached.

No. Kivo works alongside the tools you already use. It handles the checking, coding and routing between receiving an invoice and recording it in your ERP.

Kivo produces GL-ready coding and AFE allocation files that you load into your ERP, so it works with the ERP you have today. Posting directly to ERPs is on our product roadmap.

You can upload files, or give each playbook (Kivo's steps and rules for one kind of invoice) a designated SharePoint folder. Kivo picks up new documents from that folder, and the playbook's reference data, such as rate cards and AFE lists, from a similar folder. Connections to other systems are on our product roadmap.

You describe business rules in plain language, such as rate tolerances, approval limits or coding by vendor and service. Kivo applies them to every invoice. Only users you authorize can change them.

Kivo reads, checks, codes and routes. Your team sets the rules, reviews exceptions and approves. Kivo doesn't approve payments or post entries on its own.

It flags the item, explains why, and sends it to the right reviewer with the evidence side by side. The reviewer decides, and the invoice moves on.

Kivo runs on OutSystems Developer Cloud, so application data is held in OutSystems' cloud. Files and reference data you share with us are stored securely by Xalta. To read documents, Kivo uses the language model you choose (Claude, ChatGPT, Gemini, Mistral or Qwen models) with your own keys, so your agreement with that provider governs how it handles your data. Access is limited to your authorized users and Xalta's delivery team, under confidentiality terms. We're happy to walk your IT and security team through the details.

It depends on your invoice volumes, rules and systems. After a pilot we can scope a rollout with you and give an estimate. Any rollout is a separate agreement.

Kivo is an intelligent AP solution. Oil & Gas AP is its first solution. Ask us about other finance and operations processes you'd like to automate.

Oil & Gas operators in the United States with their own accounts payable team. Service companies and non-operators are welcome to book a demo.

Xalta selects participants based on fit: invoice volume, the use case, data availability and team availability. Registering doesn't guarantee a place.

It's the combined estimated value of the services Xalta provides across all three pilots, not per company. It isn't cash, credit or a discount, and it can't be applied to a later purchase.

There's no fee for Xalta's services. Each side covers its own costs, such as staff time and travel, and you pay the usage costs of your own language model account.

Up to 100 past invoices with their supporting documents, the reference data and rules for the use case, and a process owner for about 2–4 hours a week. Your IT team provides API keys for the language model you choose and handles access and approvals on your side.

We plan for 6–8 weeks once the pilot agreement is signed. That's a target, and timing depends on how quickly documents and feedback come through.

No. The pilot creates no obligation to buy anything, and any later engagement would be a separate agreement.

No. The pilot is an evaluation. We measure results together on your sample invoices and share them in a report, but we don't promise any particular outcome.

We delete your files and data within 90 business days after the pilot ends, and confirm it in writing if you ask. Your originals stay with you.

No. You share past invoices as files. If you prefer, Kivo can pick them up from a designated SharePoint folder.